This dataset contains upcoming purchasing and contracting opportunities which are anticipated to be advertised within this fiscal year. This listing is being provided prior to the procurement’s issuance in order to provide an opportunity for the vendor community to plan ahead as well as network and to identify potentially viable SBE/MBE/WBE/SDVE participation solutions either by means of direct participation or through partnering arrangements.

The City of Baton Rouge, Parish of East Baton Rouge anticipates, but does not guarantee, the following schedule, including the number of awards, and reserves the right to change, eliminate or add opportunities as needed.

Listing of all annual contracts issued to procure goods and/or services within City-Parish.

Listing of all purchase orders and contracts issued to procure goods and/or services within City-Parish.

In the City-Parish, a PO/Contract is made up of two components: a header and one or many detail items that comprise the overarching PO/Contract. The header contains information that pertains to the entire PO/Contract. This includes, but is not limited to, the total amount of the PO/Contract, the department requesting the purchase and the vendor providing the goods or services. The detail item(s) contain information that is specific to the individual item ordered or service procured through the PO/Contract. The item/service description, item/service quantity and the cost of the item is located within the PO/Contract details. There may be one or many detail items on an individual PO/Contract. For example, a Purchase Order for a computer equipment may include three items: the computer, the monitor and the base software package.

Both header information and detail item information are included in this dataset in order to provide a comprehensive view of the PO/Contract data. The Record Type field indicates whether the record is a header record (H) or detail item record (D). In the computer purchase example from above, the system would display 4 records – one header record and 3 detail item records.

It should be noted header information will be duplicated on all detail items. No detail item information will be displayed on the header record.

***In October of 2017, the City-Parish switched to a new system used to track PO/Contracts. This data contains all PO/Contracts entered in or after October 2017. For prior year data, please see the Legacy Purchase Order dataset https://data.brla.gov/Government/Legacy-Purchase-Orders/54bn-2sqf

Listing of all vendors registered to do business with City-Parish. Please note that these are all vendors registered and includes vendors who have never actually done business with the City-Parish. Registered vendors are notified of potential procurment opportunities.

***Please note, the City-Parish has implemented a new financial and procurement system. Effective 9/14/2017 all purchase order processing was halted in the legacy system. This dataset was comprised of data from this legacy system. Our new system went online on 10/2/2017. We are working towards providing the purchase orders from the new system and hope to have it available by the end of October.

Listing of all purchase orders issued to procure goods and/or services within City-Parish.

In the City-Parish Purchasing system, a purchase order (PO) is made up of two components: a header and one or many detail items that comprise the overarching PO. The header contains information that pertains to the entire PO. This includes, but is not limited to, the total amount of the PO, the department requesting the purchase and the vendor providing the goods or services. The detail item(s) contain information that is specific to the individual item ordered or service procured through the Purchase Order. The item/service description, item/service quantity and the cost of the item is located within the Purchase Order details. There may be one or many detail items on an individual Purchase Order. For example, a Purchase Order for a computer equipment may include three items: the computer, the monitor and the base software package.

Both header information and detail item information are included in this dataset in order to provide a comprehensive view of the purchase order data. The Record Type field indicates whether the record is a header record (H) or detail item record (D). In the computer purchase example from above, the system would display 4 records – one header record and 3 detail item records.

It should be noted header information will be duplicated on all detail items. No detail item information will be displayed on the header record.

Listing of all formal upcoming bid openings and past bid tabulation results processed by the City-Parish Purchasing Division.